PO automation for construction supply
POwerCheck reads every vendor purchase order — clean PDFs, rough scans, mangled part codes and all — prices every line against your manufacturer catalog, and flags what's wrong before it ships.
WHITE-GLOVE SETUP · WE CONFIGURE YOUR CATALOG WITH YOU
PURCHASE ORDER
№ P1836586
VENDOR
GATEWAY SUPPLY CO.
Recovers: o↔0 ocr confusion recovered, swapped qty/price columns, codes buried in descriptions, side-field part codes, brand-prefixed codes, all-numeric parts, leading stock numbers.
The problem
You're a construction supplier, not a data-entry shop. The paperwork disagrees.
PDFs, scans, faxes of faxes. The same part shows up as BRB-TB0C, BRB TBOC, and Pfister BRB-TB0C depending on who typed it. You spend the morning just working out what was ordered.
Cross-referencing every line against a ten-thousand-row price file is exactly the work people are worst at. The misses don't announce themselves — they ship.
A swapped quantity and price column reads fine at 4:55 PM. 6.47 units at $99 instead of 99 units at $6.47 costs real money on Thursday.
The fix
STEP / 01
Drop it in exactly as the vendor sent it — clean PDF, rough scan, email attachment. No reformatting, no templates to fill out.
STEP / 02
Line items extracted, mangled part codes recovered against your catalog, every price verified. Problems get flagged, not buried.
STEP / 03
Correct anything on one screen, then send the manufacturer PO and vendor confirmation in a click. Everyone gets a professional document.
Field evidence
Real failure shapes from real vendor paperwork. A recovered code is only ever adopted when it exists in your manufacturer catalog — the engine verifies, it doesn't guess.
OCR read a zero as the letter O. Caught by checking against your catalog — never by guessing.
Brand prefix stripped; the real all-numeric part number kept intact.
Quantity and price columns swapped by the vendor's export. Detected and corrected.
Part code buried mid-description. Found by catalog lookup, not pattern-matching hope.
Multi-line
Most rep firms carry more than one manufacturer. POwerCheck keeps each line genuinely separate — its own catalog, its own part-code rules, its own purchase-order addresses — so a PO for one line is priced, corrected, and sent as that line.
PER LINE / 01
Each line keeps its own price list. Importing one line's file never touches another's, and identical part numbers on two lines stay two different parts at two different prices.
PER LINE / 02
Part-code prefixes and description patterns are configured per line, so one manufacturer's stripping rules can't mangle another's codes during recovery.
PER LINE / 03
Every line carries its own manufacturer addresses — including a separate expedited address for air shipments — and POs send under that line's name.
Pick the line at upload; the whole order follows it from there. Get it wrong and reassigning re-prices every item against the right catalog — and if the part codes don't match the line you picked, POwerCheck says so before anything ships.
Spec sheet
A/1
Seven documented failure shapes, thirty-plus recovery paths through them — mangled characters, swapped columns, buried identifiers. A code is only adopted when it exists in your catalog.
A/2
Every line checked against your manufacturer price lists. Discrepancies flagged with the exact delta before an order goes out wrong.
A/3
One screen to correct codes, adjust quantities, and annotate — with the original document beside the extraction the whole time.
B/1
Manufacturer PO and vendor confirmation emails generated and sent in one click, on professional templates carrying your branding.
B/2
Every vendor sends a different format — different layouts, code conventions, and pricing structures. Handled per vendor, without per-vendor configuration.
B/3
Your catalog, contacts, templates, and branding live in an isolated workspace on your own subdomain. Your data never mingles.
30+
ways a mangled part code gets recovered automatically
100%
of line items price-checked against your catalog
3 min
from upload to reviewed order, typical PO
1 click
to send manufacturer PO + vendor confirmation
Bring your manufacturer data and contacts to the demo — we'll have you up and running within 48 hours of the call.
WE REPLY WITHIN ONE BUSINESS DAY